Content

Data Controller

Scope / Limitation

Personal Information

What Types of Personal Information do we Collect and Use?

With Whom do we Share Personal Information?

Where is Your Personal Information Stored?

Access and Deletion of Personal Information

Cookies

Clearing Cookies

Contact, Changes and Updates to this Privacy Policy

Document Information and Revisions

IT Security Policy

 

Data Controller

The legal entity, which is Data controller and responsible for handling your personal information, is:

The East Asiatic Company Foundation

Indiakaj 16

DK-2100 Copenhagen

CVR: 12390440

Tel: +45 35 26 56 11

AH@asia-house.dk

The purpose of this policy is to publish guidelines for how the EAC Foundation and Asia House process personal data, and ensure that customers and partners agree to this processing of personal data.

 

Scope / Limitation

The document is for publication on the company’s website and for disclosure to customers and collaborators. If you cannot accept this policy, you should refrain from using the EAC Foundation and Asia House websites, and entering into a partnership with the company.

 

Personal Information

Personal information covers all information that can be used to identify a person including, but not limited to, first and last name, age, gender, private address and/or other physical address, email address or other contact information, whether they concern their private residence or workplace.

 

What Types of Personal Information do we Collect and Use?

We treat the following common personal information:

  • Full name (first, last, middle)
  • CPR numbers
  • Address
  • Email
  • Telephone number
  • Company and position
  • Banking information

 

The EAC Foundation and Asia House do not collect or handle sensitive personal data (e.g. data on racial or ethnic origin, political opinions, religious or other beliefs, trade union membership, physical or mental health, sexual orientation, etc.)

As a rule, you can access the website without telling us who you are or without giving personal information about yourself.

However, we need certain personal information to cooperate with you and provide you with news.

Our website collects and processes information about you when you:

Examples:

  • Navigate on the website
  • Send an inquiry, complains or gives us feedback via email
  • We do not store information about payment options, e.g. card numbers on debit cards, bank account numbers or the like.
  • Registration of personal information and personally identifiable information is required to analyze how you use our website.
  • We do not collect personally identifiable information about you from third parties.

 

Through our website, we collect only the personal information needed to deliver the requested service (e.g. monthly newsletters).

 

With Whom do we Share Personal Information?

Personal information provided on our website is only disclosed to:

  • Company employees when processing data
  • Selected and trusted subcontractors who may use your personal information in order to provide the services you have requested: Ubivox is a subcontractor to the Asia House newsletter.
  • Public authorities according to law / requirements

 

Furthermore, we only disclose personal information to others, such as abuse records, in accordance with applicable law, if you abuse or practice fraudulent behavior towards the company.

In order to further develop and improve our website, we collect statistics on how you use the website. The statistics are used solely in summary form, for example, to see which pages and browsers you use most.

Except in the above cases, we do not disclose data about your use of the services on our website.

 

Where is Your Personal Information Stored?

Personal data is stored on servers in the EU. Some personal data is managed by a subcontractor (data processor) that stores and processes personal data on behalf of the company, in accordance with this data policy and the applicable data protection laws. The EAC Foundation and Asia House have entered into data processing agreement with all our subcontractors.

We keep the personal information only as long as necessary for the purposes stated above.

 

Access and Deletion of Personal Information

You can always change or delete the information we have collected about you.

If you wish to receive a copy or wish to delete your information, please contact us at: ah@asia-house.dk.

 

Cookies

In addition to the information that you provide us with yourself when using the company websites,  both www.asia-house.dk and www.eacfoundation.dk use cookies. Cookies are digital information packages that the websites store on your hard drive. The cookies used do not identify the individual user, but the user’s electronic device. A cookie is not a program and does not contain viruses. The use of cookies does not impair your security when using the website.

Cookies are used to make the website work and to improve the website’s service, for example in instances where the system remembers your email address when you, as a subscriber, wish to change your subscription. Cookies are also used to measure traffic on the websites, which is used for statistical and analytical purposes.

 

Clearing Cookies

If you want to block or delete cookies from your browser now or in the future, you can do this via your browser settings. You can block cookies from this and other websites by adding the domain under Internet settings in your browser.

Through this link, you can read more about how to block and delete cookies through your browser: https://www.digitaltrends.com/computing/how-to-delete-cookies/

If you delete or block cookies through your browser settings, your browsing history will not be registered. However, you should be aware that by deselecting cookies, you will also automatically loose some of the functionality of the site, and it may therefore not work properly.

We inform about cookies because we, like all other Danish websites, are required to inform about them, in accordance with the Executive Order on Information and Consent for Storage and Access to End User Terminal Equipment (Link to text in Danish).

 

Contact, Changes and Updates to this Privacy Policy

The EAC Foundation and Asia House undertake to continuously comply with all legal requirements related to the protection of privacy.

If you have questions or comments about our Privacy Policy, or how we use your personal information, please contact us at: ah@asia.house.dk.

 

Document Information and Revisions

 Document information:

Location: Public

Document author: Signe Weber Carlsen

Document responsible: Susanne Rumohr Hækkerup

Approved by:  Chairman of the Board, Erik Bøgh Christensen

 

IT Security Policy

The EAC Foundation and Asia House IT Security has been updated as of May 2018. Please find the updated policy (PDF) below.

 

 

Version Date of commencement Text / revisions Who Document name
1.0 25.05.2018 New document. SWC Privacy policy v.05.2018